General

System Currency:

Choose Currency

This field also affects other items around the system such as date formats, perhaps needs to be changed to ‘region’ or similar.

Next Folio Id:

The autogenerated number given to transactions (different to the underlying database ID). This is designed to be reset to 0 at the end of a financial year once the year is closed and brought forwards have been created.

Require Validation For Manually Added Transactions?

Yes/No

Allows transactions to be flagged as validated upon created to save the extra task by the treasurer.

Allow Transactions To Be Unreconciled?

Yes/No

Enables an unreconciled button on the reconciliation screen in case transactions have been flagged by mistake. Ideally should be set to ‘no’ and enabled temporarily to fix errors.

Enable Split Transactions System?

Yes/No

Membership

New Members Code:

Select Code

Renewals Code:

Select Code

The accounting code that is applied to transactions created when members are renewed manually using the action button or when they renew themselves with online payment.

New Members Fees and Charges Code:

Select Code

Renewals Fees and Charges Code:

Select Code

This accounting code is applied to the fee transactions that are created whenever a member renews with online payment.

Allow Membership Secretary to Make Transfers?

Yes/No

When enabled, a transfer box appears under membership admin and allows the membership secretary to hold money in a membership ‘bank’ and transfer it to the main bank account in the system when they have paid it into the bank with a paying in slip.

Require Validation For New Membership Transactions?

Yes/No

Allows membership transactions to be flagged as validated upon created to save the extra task by the treasurer.

Groups

Group Meeting Attendance Fee:

Input Fee

Not used

Group Fees Code:

Select Code

The accounting code that is applied to transactions showing income of group fees when a group return is created.

Group Receipts (Bank) Code:

Select Code

The accounting code that is applied to transactions showing income to the group at the bank when a group return is created,

Group Receipts (Local) Code:

Select Code

The accounting code that is applied to transactions showing income to the group cash when a group return is created,

Group Cash Expenses Code:

Select Code

The accounting code that is applied to transactions marked for group expenses when a group return is completed.

Group Bank Remittance (Local) Code

Select Code

The accounting code that is applied to transactions that are taken from the local cash when a group return is completed.

Group Bank Remittance (Bank) Code

Select Code

The accounting code that is applied to transactions that go into the bank when a group return is completed.

Group Events Default Account Category

Select Code

Can be used to override the default account category that is applied to event transactions of group events.

Group Card Payments Code

Select Code

Group Online Payments Code

Select Code

Groups Fees and Charges Code

Select Code

Group Refunds Code

Select Code

Use the Simple Group Finance Return?

Yes/No

Allow online payment to be enabled on groups?

Yes/No

Require Validation For New Group Transactions?

Yes/No

Allows group transactions to be flagged as validated upon created to save the extra task by the treasurer.

Show All Groups on Group Balance Control?

Yes/No

Groups without transactions are not listed on the GBC report when set to ‘No’

Hide Empty Accounting Codes on Group Balance Control?

Yes/No

Accounting codes without transactions are not listed on the GBC report.

Show Deleted Groups on Group Balance Control?

Yes/No

Deleted groups are hidden from the GBC by default but can be displayed with this setting

Show Brought Forwards on Group Returns Download?

Yes/No

Determines whether or not Brought Forward transactions are included on the group returns download report.

Events

Event Receipts (Bank) Code:

Select Code

Event Receipts (Local) Code:

Select Code

The accounting code that applied to transactions showing event cash income when an event return is completed.

Event Cash Expenses Code:

Select Code

The accounting code that is applied to transactions marked for event expenses when an event return is completed.

Event Payments Code:

Select Code

Event Payments Fees and Charges Code:

Select Code

This accounting code is applied to the fee transactions that are created whenever an event attendee pays online.

Event Bank Remittance (Local) Code

Select Code

The accounting code that is applied to transactions that go out of local cash when an event return is completed.

Event Bank Remittance (Bank) Code

Select Code

The accounting code that is applied to transactions that go into the bank when an event return is completed.

Event Cash Refunds Code

Select Code

The accounting code that is applied to transactions created when a refund for a member is done with cash

Event Bank Refunds Code

Select Code

The accounting code that is applied to transactions created when a refund for a member is done via bank transfer

Event PayPal refunds Code

Select Code

The accounting code that is applied to transactions created when a refund for a member is done using PayPal

Event Other Income Code:

Select Code

The accounting code that is applied to transactions showing other income to the event when an event return is created.

Require Validation For New Event Transactions?

Yes/No

Allows event transactions to be flagged as validated upon created to save the extra task by the treasurer.

Are PayPal Fees Charged to the Override Account Category When Set?

Yes/No

Reports

Include Brought Forwards on Income and Expenditure Report?

Yes/No

Determines whether or not Brought Forward transactions are included in the calculations on the IE report

Include Transfers on Income and Expenditure Report?

Yes/No

Determines whether or not Transfer transactions are included in the calculations on the IE report